Benevolent Cruisers Foundation Service - Managed Charitable Events

The Benevolent Cruisers Foundation Managed Charitable Events service provides administrative and logistics support for groups and organizations wishing to hold a charitable event or fundraiser to benefit their favorite charity or cause. The service provides comprehensive support starting with contribution collection, through event expenditure management and documentation to distribution of the proceeds to the destination charitable cause.

Once the details of the event are determined including the destination charitable cause, along with an estimation of event attendance and approximate budget, the Foundation will establish an operating agreement with the originating group or organization establishing the timeline, event administration fees, responsible parties, timeline and deliverables.

Contribution collection begins, if desired, with the Foundation providing a registration page for event attendees to submit registration fees for the event. Alternately, the organization may wish to host their own registration page, but in either event, the Foundation will provide collection for the registration fees with them being earmarked specifically for the event. In doing so, the portion of the registration fees that are not for items received by the attendees (such as shirts and patches) are tax deductible.

Further contributions earmarked for the event may then be solicited by members of the organization from vendors and other donors and collected by the Foundation. These contributions are also tax deductible and the Foundation will provide the appropriate documentation for the tax deduction to the contributor.

Following an initial influx of event related contributions, the Foundation will then facilitate the necessary event expenditures. Members of the organization will determine, organize and implement the expenditures while the Foundation provides the necessary funds from the event funds pool and documents the expenditures. These expenditures can be processed as direct payments to the vendors, or as reimbursements for the expenditures made by the organization. Reporting for event related income and expenditures will be provided on an as needed basis to facilitate the planning and logistics for the event.

During the event itself, the Foundation will coordinate with members of the organization to ensure that contributions collected during the event such as for on-site registrations, auction and game proceeds and other sources are properly handled, documented and then submitted to the event funds pool.

Once the event has completed and all contributions have been collected the Foundation will complete and provide a final detailed transaction report showing the proceeds from the event and initiate a distribution of all remaining event funds (the proceeds) to the destination charitable cause.

If you believe our Managed Charitable Event service might be right for your organization, please reach out to us at or by phone at 513-757-5075. And, please be sure to check out our Events page to see the events we're supporting!